Archive for the ‘payroll’ Category

Five Ways to Use an iPad at the Construction Site

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(Test drive iPads and other mobile devices on April 4th at Ledgerwood Associates’ Technology Day, in Scottsdale, AZ).

It’s no surprise that when the Engineering News Record polled its readers last year, Apple’s iPad and iPhone were among the top 10 technology and software products contractors are interested in using most. We talked about that in our blog last March -Contractors Pick Apple iPad, iPhone and iCloud.

With so many contractors interested in using iPads and iPhones, here are five great ways to use mobile technology to expand the capabilities of your construction office in a truck.

1.   Record Time and Attendance

“Time,” the IOS or Android App in Sage Construction Anywhere, enables employees and supervisors to:

  • Replace paper timesheets with a smartphone or tablet
  • Rapidly enter and submit employee time worked on their iPad or iPhone
  • Link time-worked to project cost codes
  • Review and approve employee hours worked

2.   Read Project Documents

“Project Files” in Sage Construction Anywhere makes it easy to access the details you need to make sure the work is done right the first time!

  • Access and share project documents on your iPad
  • Pull up contracts and files immediately
  • Retrieve the most recent version of documents or drawings

3.   Check Subcontractor Compliance

Use “Project Reports” in Sage Construction Anywhere, or TimberCloud hosting to access compliance data through your iPad.  Take action while the sub is standing right in front of you!

Compliance features in Sage 300 Construction and Real Estate help you to take a more proactive approach towards lien waivers, permits, punch list completion, and insurance.

4.   Check Important Details on Photos and Plans

The New iPad’s Retina Display is 2048 x 1536 pixels, more than your HDTV at home! Apple’s iPad 3, Why do I Want One in Construction?

Field-friendly features on the new iPad:

  • Photos and plans look much sharper
  • Important details are harder to miss
  • Zooming in reveals more
  • Digital plans can be changed at the site (with iPad blueprint apps)

5.   Analyze with Excel (Yes, Excel on your iPad)

With TimberCloud hosting, all of the features of your construction software, and anything else you do on your Windows desktop, are available on your iPad. And, since Sage 300 Construction and Real Estate lets you easily export an inquiry to Excel, you can easily click and copy your inquiry results, including headings, directly to Excel for analysis—on your iPad.

This list is not exhaustive. Innovators and early adopters always find ways to benefit from new technology that were not originally contemplated. 5 Reasons to be the First on the Block

What are some of the ways you use your iPad at the construction site? We’d like to know.

How to Update Sage 300 CRE/Timberline Office at Year-End

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Due to tax changes, the Year-End Updates for Payroll and payroll taxes are very important for every company using Sage 300 Construction and Real Estate (formerly Sage Timberline Office). Here’s some important information about year-end updates for Sage 300/Timberline Office:

2012 Year-End Update for Sage 300 CRE/Timberline Office

For details about your year-end update and installation instructions, click one of the links below:

Important: For all companies on version 9.8 there is an AMENDED update which is 6.3.

  1. BEFORE you print your 1099’s and W-2’s, check which update you are on by opening Help > About.
  2. If you have already updated to 6.0 or 6.1, you still need to run update 6.3.
  3. If you used Sage Installation Manager to install 9.8 Update 6.2 to your server and workstations–Sage Installation Manager may have installed 9.8 Update 6.1 on the workstations instead. If the version is not 9.8 Accounting Update 6.2 or 6.3, you must download and install 9.8 Accounting Update 6.3 to your server and workstations.
  4. If you have not already updated,  run only update 6.3 to get all revisions.

2012 Tax Update for Sage 300 CRE/Timberline Office

Since the tax rate update isn’t available yet, right BEFORE you process your first payroll for 2013, be sure to update your taxes!

  1. From the menu in Payroll select Tools > Download Taxes
  2. Check the box to “Update Taxes when the download is complete”
  3. Remember also to review and update your FUTA and SUI rates

Please make sure you are aware of the timing and schedule your tax update after the last Payroll check run of 2012 and before the first check run of 2013.

Contact Ledgerwood Associates support and ask to schedule a consultant if you need assistance with these updates. If you have questions, call our office at 877-918-8301 and ask to speak to our Customer Care Manager, Michelle Jardine.

Get help with Sage 300 CRE Year-End


Sage Construction Anywhere to Get Remote Time Entry

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You have repeatedly told us in surveys of Sage 300 Construction and Real Estate users, (formerly Sage Timberline Office), that receiving timely and accurate time and attendance information from the field is a problem. This significant addition to the product should be well received.

The remote time entry capabilities in Sage Construction Anywhere will be rolled out in two phases with the first phase coming in January, 2013 and Phase Two to follow 3-4 months later.

Phase One

Phase one will include a remote time entry app that facilitates both employee and job-centric entry of payroll data. Here are the details of both methods:

Get Product Pricing!     

Employees enter their own time

  • Automatic project recognition
  • Displays only employee’s cost codes
  • Supervisor or payroll manager review
  • Data sent to the Payroll module
  • Time sheets stored in Sage Construction Anywhere
  • Employee access through a future employee portal

Job-centric data entry

  • can enter a group of employees
  • Project Manager reviews and submits to Sage 300 CRE

The above capabilities will be accessible from a smartphone or tablet but the app will actually be a browser wrapper that requires an active Internet connection (Wi-Fi or 3g/4g).

PhaseTwo, coming in April or May of 2013, will include everything offered in Phase 1 nicely packaged in native IOS and Android apps, plus a few extras:

  • Project Manager review
  • Expense Tracking
  • Equipment Time Tracking
  • Productivity or Production Units
  • Percentage Complete

If you can’t wait until January, we were told that companies could sign up for the Beta version and get three months free!

This is all great news for Sage 300 CRE users who have been waiting patiently for more cloud-based construction accounting capabilities. What’s coming further down the road? Pricing and forecasting were mentioned, but Sage is still gathering input. It may be a while (later next year?) before we see them.

Not familiar with Sage Construction Anywhere?  Check out these posts:

“Sage Construction Anywhere” to Change the Way Construction Companies Operate

Why is Sage Construction Anywhere built on the Windows Azure Platform?

Should I Replace My System with a Cloud-based Application?

5 Reasons to be the First on the Block

For additional information on this and other topics contact Ledgerwood Associates.

Early adoption of Mobile Data Collection Helps R&J Construction Thrive

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When R&J Construction was looking for a way to reduce labor costs they became early adopters of an emerging, cost saving technology that would soon be requested by their peer organizations nationwide -  “mobile data collection”.

Employees of R&J Construction recorded their time on paper timesheets that were unverifiable and required manual data entry into back office time/labor, payroll and accounting packages. Controller Paula Wiens decided to “tighten the ship” by eliminating the costly paper processes. She implemented a solution that allows employees to clock in and out of job sites using their mobile phones.

With the new mobile “apps”, R&J gained better insight into billable versus non-billable time and improved their management of mobile workers with real time GPS, time and job tracking. The solution allowed R&J to process payroll and bill clients more quickly and more accurately. It also turned the gathering of critical data for time and billing into a “paperless” process, reducing errors  and saving time.

After a few weeks, Wiens began using the application’s reporting features to look for trends and to identify ways to manage job costs. If an employee took six hours to complete a job which should normally take three hours, Wiens checked in with the project superintendent to find out what happened to increase the labor hours.

An area where R&J saw immediate savings was in fuel costs. The mobile data collection application automatically captures GPS data and calculates miles driven.  A mileage report allows Weins to audit and compare the employees’ fuel expenses with actual use to uncover any abuse or mistakes. R&J saved $6,000 the first month, when employees were notified that the GPS system was in place, and about $10,000 a month since.

Adding up the savings from paperless time reporting, jobs trends analysis and automatic mileage reporting, mobile data collection helps R&J save about $200,000 per year! The company also does more accurate job costing for clients. In addition, the data collected on mobile apps is seamlessly integrated into R&J’s Sage accounting application and their ADP payroll solution.

R&J Construction understands the power of mobile data collection to save time and money. It is. It does. It saves.

Ledgerwood Associates has aligned with two of the leaders in mobile data collection, True Wireless and About Time, to provide our clients with cutting edge technology at discounted prices.

Contact us to see how you can integrate mobile technologies with your existing Sage Timberline applications.

What are you using your iPad, iPhone or Android device for at the job site?

How to Reduce Construction Labor Costs without Reducing Your Labor Force by Using Mobile Data Collection

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According to Joseph Contomo, author of an American Payroll Association study on timekeeping – “The Incredible Time Machines: Taking Time Clocks Out of the Dark Ages, “ payroll clerks, timekeepers, department managers and millions of employees have viewed the recording of time as a constant source of error and problems almost since the beginning  of the Industrial Revolution.”

These problems equate to elevated labor costs as a result of manual timekeeping  due to:

  1. The time it takes to manually compute hours worked per employee.
  2. Errors made in manually computing time.
  3. Lost time – also known as time theft.
    Note: Robert Half Associates conducts an annual survey of theft of
    time and estimates that the average worker “steals” four hours and 18
    minutes of time – or more than one half a day’s pay –  per week.

Advancements in mobile technology allow employees to record time either in real time or via after the fact allocation all-the-while tracking employee whereabouts with GPS. From standard feature phones to PDAs, iPads and Netbooks, these devices may be enabled as GPS enabled tamperproof timeclocks to collect data from the field such as employee arrival at  job sites to job transfers, phases, codes, quantities and  even equipment time tracking.

Furthermore, data may be automatically exchanged via  TimberCloud or a pre-built server connector which allows administrators to enter data once – into Timberline – and make it viewable and accessible without dual entry via the mobile app.

Ledgerwood Associates has aligned with two of the leaders in mobile timeclock solutions,
True Wireless and About Time, to provide our clients with cutting edge technology at discounted prices.

Contact us to see how you can integrate mobile technologies with your existing Sage Timberlline applications.


Mobile Technology is a Game Changer for Construction

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Adapted from an article published at  March 28, 2012

Mobile technology is a game changer for the construction industry, which relies on communication and collaboration among many invested parties within the lifecycle of a build. As the industry continues to adopt technology solutions, going mobile is a natural extension for many construction professionals looking to take their investment to the next level.

For that reason, a number of construction-technology providers are expanding their product portfolios to include mobile capabilities.

One solution for AEC (architectural, engineering, and construction) firms offers a complete system for capturing and managing project information from the field to the back office. By keeping project team members accountable for cost, scope, and schedule, the solution helps adopters deliver
projects successfully.

Construction professionals can access construction field-management functionalities from mobile devices such as the iPad and those that run the Microsoft Windows mobile platform. The app allows field staffs to view and manage project information such as punch lists, inspections, and daily
construction reports in real-time. Data collected in the field is automatically synced with data back in the office.

Another company also offers a mobile component to its software solution as part of the company’s enhancement to its cloud-based construction program-management software. The app extends the functionalities of its enterprise software into the field, therefore increasing project teams’ productivity and improving project delivery quality. The solution gives access to project data in real-time, giving project managers more freedom to act on issues immediately. All actions are synced for project members to see and the app can be used on Apple devices such as the iPad, iPhone, and iPod touch.

As smartphones, tablets, and other mobile devices become more ubiquitous in today’s society, these devices are following professionals to work. On the construction jobsite, mobile components of
construction project-management solutions offer the ability to improve communication and collaboration among team members, while reducing costs and contributing to faster project delivery.


How are you using mobile technology in your business?

Ledgerwood Associates Consultants can help you sort out the technology options and help you improve all of your business processes.

Sage Timberline Office 9.8 Release Training

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A Free Learning Opportunity…

Client Skill Savor Luncheon

Sage Timberline Office 9.8 Release Training

Who: If you are looking to stay up-to-date on Sage Timberline Office, here’s an opportunity to sharpen your skills while you savor a tasty meal (a free lunch no less).

What: Learn about the changes and enhancements in Sage Timberline Office Version 9.8 that will affect most users.

Cost: Tuition is free, but space is limited. Sign up early!

Time: 11:00 a.m. – 1:00 p.m.

Date: November 16, 2011

Where: Ledgerwood Associates Training Facility in Scottsdale, AZ

Changes and enhancements in Sage Timberline Office Version 9.8

Credit Card Management – Do you make purchases or pay open invoices with credit cards? With this release, credit card management has been streamlined into a smooth process that will save you loads of time. Now it’s easier to enter and reconcile credit card payments and statements.  Plus you can record an open invoice as paid via electronic funds transfer.

Workforce Management – You asked for enhancements that would improve the way you manage workers. You got them. This release includes 70 customizable human resources forms to help manage hiring, discipline, evaluations, and more.

Software Performance – Applications and tasks start up significantly faster.  Added stability across Sage Timberline Office will help keep your system running at peak performance.

Usability and Administration – Sometimes it’s the little things that make the biggest difference for your organization. This release includes loads of these “little things,” including a live support chat link, improved upgrade process for Document Management, Estimating line item attachments, a server migration tool, journal auto-filing and optimized printing, installation improvements, enhanced inquiries,

The luncheon will conclude with a panel Q&A period and a drawing for two $100 discounts on future classes. Summary materials will be emailed to participants after the luncheon.

Summary materials will be emailed to participants after the luncheon. Don’t miss this opportunity to network with other Timberline clients and consultants.

Register Now

For more information on this topic contact Ledgerwood Associates, the #1 Sage Timberline Business Partner in the Southwest!

9.6 Jerkin’ Your Chain? Here’s How To Make It Comply!

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Accounts Payable

The Problem:
The exempt, on-hold and join check status no longer displays in Enter Invoices or Change Invoices

What You Really Need To Know:
Sage Timberline knows about the issue and will soon issue a fix. Be assured that the issue is isolated to the display itself. The Exempt, On-Hold and Joint Options are working just as they always have.

Why’s it doing that?
The addition of distribution grid lines adjusted the items that will display in the Enter Invoices and Change Invoices screens.


The Problem:
The format you added to the phone number field is not retained after saving the employee.

How To Fix It:
If you imported your employee phone number using ODBC and there is no formatting, retype the whole number, or use Cut and Paste, and then add the format.

Why’s it doing that?
Payroll automatically adds formatting to employee phone numbers (xxx)xxx-xxxx when setting up a new employee. However, if you import the employee information using ODBC, the employee phone number may not be formatted correctly and adding the formatting will not be recognized without changing the number.


The Problem:
You’re getting an Error 1904 message.

What it means:
This means the install failed to register multiple dlls.

How To Fix It:
Uninstall and reinstall Pervasive on the server or the affected workstation.

Why’s it doing that?
Pervasive was not correctly installed on the computer.

Property Management

The Problem:
The Property Management Comparative Occupancy Analysis does not run for February.

How To Fix It:
Go in and change the design formula named “Test on February” from Month-As of Date (Design Formula) = 2
to Month-As of Date (Design Formula) >= 2

Hope this helps!